West Bengal Government LTC/HTC Reimbursement Car Hiring Charges Policy

Various departments of the West Bengal Government have updated their guidelines regarding the reimbursement of car hiring charges for employees utilizing Home Travel Concession (HTC) or Leave Travel Concession (LTC) for road journeys.

LTC/HTC Reimbursement Rate for Car Hiring

  • Reimbursement Rate: Car hiring charges will be reimbursed at a rate of Rs. 16 per kilometer, as per the Transport Department’s Order No. 3564-WT dated 24.11.2008.
  • Alternative Option: Reimbursement will also be available for actual expenses incurred, whichever is less.

LTC/HTC Reimbursement Claim Verification Process

  • Verification: The Drawing and Disbursing Officer (DDO) of the concerned departments will be responsible for verifying the necessary documents for reimbursement claims.

Disposal of LTC/HTC Reimbursement Claims

  • Handling: Departments are instructed to process these claims according to the guidelines without additional reference to the Finance Department.

Terms and Conditions

  • Applicability: This revised policy specifically pertains to car hiring charges.
  • Existing Orders: All other conditions related to HTC/LTC, as outlined in existing Finance Department orders, remain unchanged.
For more details or updates, employees are advised to consult their respective departments.
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Transport Department’s Order No. 3564-WT dated 24.11.2008Download
Transport Department’s Order No. 3564-WT dated 24.11.2008Download
Official Source: Click Here

FAQs

What is the rate of reimbursement for car hiring charges for West Bengal state government employees availing HTC/LTC?

  • Rs. 16 per kilometer or actual expenses incurred, whichever is less.

Which order specifies the rate of Rs. 16 per kilometer for car hiring charges?

Who is responsible for verifying the documents supporting the claim for car hiring charge reimbursement?

  • The Drawing and Disbursing Officer (DDO) of the concerned departments.

In which situations HTC/LTC reimbursement claims are applicable for road journeys?

  • When the journey is undertaken by hired car from the nearest railway station or airport that is not accessible by train or flight.

Are departments required to refer cases of car hiring charge reimbursement to the Finance Department of West Bengal?

  • No, departments are requested to dispose of such cases at their end without making further reference to the Finance Department.

Do the existing terms and conditions for availing HTC/LTC change with this new guideline on car hiring charge reimbursement?

  • No, the other terms and conditions for availing HTC/LTC in existing orders of the Finance Department will remain unchanged.

What must be verified by the DDO of the concerned departments regarding the reimbursement claims?

  • The required documents in support of the claim for reimbursement must be verified.

What is the purpose of issuing these guidelines to the departments?

  • To streamline the process of reimbursing car hiring charges for HTC/LTC road journeys and ensure compliance without referring each case to the Finance Department.

Which mode of transportation does this guideline apply to for HTC/LTC road journeys?

  • It applies to journeys undertaken by hired car from the nearest railway station or airport that is not accessible by train or flight.
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