Various departments of West Bengal Government are referring to the issue of reimbursing car hiring charges for employees availing Home Travel Concession (HTC) or Leave Travel Concession (LTC) for road journeys to specified destinations and back.
These journeys are undertaken by hired car from the nearest railway station or airport that is not accessible by train or flight.
LTC/HTC Reimbursement Policy For Car Hiring
LTC/HTC Reimbursement Rate:
- Car hiring charges will be reimbursed at the rate of Rs. 16 per kilometer, in accordance with Transport Department’s Order No. 3564-WT dated 24.11.2008.
- Alternatively, actual expenses incurred will be reimbursed, whichever is less.
LTC/HTC Reimbursement Claim Verification Process:
- The Drawing and Disbursing Officer (DDO) of the concerned departments will verify the required documents for reimbursement claims.
Disposal of LTC/HTC Reimbursement Claims
- Departments are requested to handle such cases at their end as per the guidelines without further reference to the Finance Department.
Terms and Conditions of LTC/HTC Reimbursement
- This revised policy applies only to car hiring charges.
- All other terms and conditions for availing HTC/LTC, as stated in existing orders of the Finance Department, will remain unchanged.
Also Read: WBiFMS Mobile App Key Services and User Registration ProceduresOfficial Order
Government of West Bengal
Finance Department
(Audit Branch)
Nabanna, Howrah-711102.
Email ID : finreceipt-wb@bangla.gov.in
No. 2792-F(P2)—————————————————————–Dated, Howrah, the 20″ June, 2024.
MEMORANDUM
It is being observed that references are being made by various departments regarding reimbursement of car hiring charges to the employees availing HTC / LTC for road journey to specified destination & back undertaken by hired car from nearest railway station / airport not accessible by train / flight.
In this connection, it is hereby informed that in such cases reimbursement of car hiring charges for the shortest direct route may be at the rate of Rs.16 / Km in terms of Transport Department’s Order No. 3564-WT dated 24.11.2008 or actual expenses incurred, whichever is less, subject to fulfillment of other related norms in force. The DDO of the concerned Departments will verify required documents in support of the claim for reimbursement.
All departments are requested to dispose of such cases at their end in the manner as stated in the above paragraph without making any further reference to the Finance Department.
Other terms and conditions for availing HTC / LTC in existing orders of Finance Department will remain unchanged.
Sd/- Dr. Manoj Pant
Additional Chief Secretary to the
Government of West Bengal.
Official Source: Click Here
FAQs
What is the rate of reimbursement for car hiring charges for West Bengal state government employees availing HTC/LTC?
- Rs. 16 per kilometer or actual expenses incurred, whichever is less.
Which order specifies the rate of Rs. 16 per kilometer for car hiring charges?
- Transport Department’s Order No. 3564-WT dated 24.11.2008.
Who is responsible for verifying the documents supporting the claim for car hiring charge reimbursement?
- The Drawing and Disbursing Officer (DDO) of the concerned departments.
In which situations HTC/LTC reimbursement claims are applicable for road journeys?
- When the journey is undertaken by hired car from the nearest railway station or airport that is not accessible by train or flight.
Are departments required to refer cases of car hiring charge reimbursement to the Finance Department of West Bengal?
- No, departments are requested to dispose of such cases at their end without making further reference to the Finance Department.
Do the existing terms and conditions for availing HTC/LTC change with this new guideline on car hiring charge reimbursement?
- No, the other terms and conditions for availing HTC/LTC in existing orders of the Finance Department will remain unchanged.
What must be verified by the DDO of the concerned departments regarding the reimbursement claims?
- The required documents in support of the claim for reimbursement must be verified.
What is the purpose of issuing these guidelines to the departments?
- To streamline the process of reimbursing car hiring charges for HTC/LTC road journeys and ensure compliance without referring each case to the Finance Department.
Which mode of transportation does this guideline apply to for HTC/LTC road journeys?
- It applies to journeys undertaken by hired car from the nearest railway station or airport that is not accessible by train or flight.
Also Read: WBiFMS Mobile App Key Services and User Registration Procedures